Resale Certificate Request Letter Template

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A Resale Certificate Request Letter is a formal document used to request a resale certificate from a vendor or supplier. This certificate allows the purchaser to purchase goods or services at a reduced tax rate, as they will be reselling these items to their customers.

Key Components of a Resale Certificate Request Letter

Certification Request Letter Template in Word, Google Docs, Pages
Certification Request Letter Template in Word, Google Docs, Pages

1. Your Company Information

  • Your company name
  • Your company address
  • Your company phone number
  • Your company email address
  • Your company website

    • 2. Vendor or Supplier Information

  • Vendor or supplier name
  • Vendor or supplier address
  • Vendor or supplier phone number
  • Vendor or supplier email address

    • 3. Date

  • The date the letter is written

    • 4. Salutation

  • A formal greeting, such as “Dear [Vendor or Supplier Name],”

    • 5. Body of the Letter

  • A clear and concise statement of your request for a resale certificate.
  • A brief explanation of your business and how you will be using the resale certificate.
  • A request for the vendor or supplier to provide the resale certificate.

    • 6. Closing

  • A formal closing, such as “Sincerely,” or “Best Regards,”

    • 7. Your Signature

  • Your signature

    • 8. Your Printed Name

  • Your printed name

    • 9. Your Title

  • Your title

    • Design Elements for a Professional Resale Certificate Request Letter

    Letterhead: Use a professional letterhead that includes your company name, address, phone number, email address, and website.

  • Font: Use a clear and legible font, such as Arial or Times New Roman.
  • Font Size: Use a font size that is easy to read, such as 12 points.
  • Spacing: Use single-spaced lines for the body of the letter and double-spaced lines between paragraphs.
  • Margins: Use standard margins of 1 inch on all sides.
  • Alignment: Align the text to the left margin.
  • Paper: Use high-quality paper.
  • Envelope: Use a matching envelope.

    See also  Certificate Of Appreciation Template

    • Example Resale Certificate Request Letter

    Your Company Name
    Your Company Address
    Your City, State, ZIP Code
    Your Phone Number
    Your Email Address
    Your Website

    Date

    Dear [Vendor or Supplier Name],

    I am writing to request a resale certificate for [Your Company Name]. We are a [Your Business Type] located at [Your Company Address]. We will be using the resale certificate to purchase [Goods or Services] for resale to our customers.

    Please provide us with a resale certificate as soon as possible. We have attached a copy of our business license for your reference.

    Thank you for your prompt attention to this matter.

    Sincerely,

    [Your Name]
    [Your Title]
    [Your Company Name]

    Additional Considerations

    State Requirements: Be sure to check your state’s requirements for obtaining a resale certificate.

  • Tax Implications: Understand the tax implications of using a resale certificate.
  • Vendor Policies: Be aware of the vendor’s policies regarding resale certificates.

    • By following these guidelines, you can create a professional and effective Resale Certificate Request Letter.